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Adult Social Care Digital Social Care Record: Minimum Operational Data Standard (MODS): Implementation Guidance

Audit Information (page 19 of 9) in Conceptual Model: Adult Social Care Record (chapter 8 of 10) within Adult Social Care Digital Social Care Record: Minimum Operational Data Standard (MODS): Implementation Guidance

Information about the provenance of all information recorded and any changes to an information record for audit purposes:

%%{ init: { 'theme': 'base' } }%% graph TD accTitle: Visualisation of a conceptual data model for Audit Information accDescr: To make sure your information is always handled safely, every time a professional—like a doctor or social worker—looks at or updates your records, a digital "diary" called a change log automatically takes a note of it. Whether they are writing a new document, changing an old one, or even deleting something, the system keeps track of exactly what happened, who did it, and when. This creates a permanent history of your information that acts as proof to show that everything is being done correctly and fairly. By having this clear record of every change made by a care worker, your team can always look back at previous versions of your files to see how your support has evolved, ensuring your details are accurate and your privacy is protected. %% Main Entities Doc[Document] Sys[System] CL[Change Log] VR[Versioned Record] CA[Care Actor] %% Relationships with Cardinality Doc -- "0..1 proves 1" --> CL Sys -- "1 recorded in 1" --> CL CL -- "1 relates to 1" --- VR CA -- "1 Creates, Modifies, Amends, Attests, Deletes 1" --> CL

All information records in an Adult Social Care Record (MODS) must be Versioned Records.

All Versioned Records must include a Change Log that captures information about when a record was created, modified, completed and attested (authorised) and by whom. If a Versioned Record has been attested a Document can be associated with the Change Log that proves the attestation e.g. a signature. In addition the change log should capture a system identifier for the System where the change was recorded in.

If the Versioned Record is immutable, then the specific information about the Change (in the Change Log) could be inferred by examining each version of the record, otherwise the information about the specific Change (in the Change Log) must be detailed enough to recreate the record at a specific point in time.

Page last updated: 13 July 2026